Updating Home Files/Sorting Paperwork

Filing is not anywhere near the top of my list of fun things to do.  Frankly, I’d been putting it off for a while.  But because it was lingering on my master list of things to do, I wanted to tackle this unglamorous task.  So, I jumped right in…

I recently removed all utility bills and some other paperwork over a year old from my files.  I just don’t have room to store too much, nor do I need to.  So I shredded the old files and was able to easily file the stack I’d been accumulating.  I had to update a couple file folders with fresh labels as we’ve changed car insurance and trash companies.  With all the paperwork in the proper file folders, I can quickly lay my hands on a recent bill or policy information.  Proper organization will save you loads of time!

I also wound up with a handful of cards from various occasions that I will store in a “Memory box”.  I sorted through birthday cards I received and only kept the special ones.  There was also a handwritten note on a 3×5 card from my oldest that he sent along with some pictures last fall.  I should frame that actually.  He’s a man of few words.  😉  One day these cards and notes will be neat to look back on.

As I was sorting through this pile of paperwork, I came across several letters dated 1964 and 1965 (before my birth) that my maternal Grandmother had written to my mother.  The stamp was of George Washington and was only five cents!  She spoke of missing my two siblings that had visited recently and how she and my Grandfather (who I never met) felt “lost” without the children around.  They really enjoyed them apparently, which is sweet to think about.  They lived almost four hours apart, so visits weren’t that often, I suppose.  My Grandmother talked about them putting in a garden, Grandfather milking the cow and visiting relatives and friends.  She even called the mail carrier by name.  She said, “Well, I better get this letter in the mail as it’s just about time for Harry to come.”  They lived in a rural area and times were much slower then.  Hard to imagine.

I’ll write more about my maternal Grandmother in another post.  She was a special, special lady indeed.

So, my filing journey took all sorts of twists and turns.  It made me miss my Grandmother, my mother and my great aunt dearly.  But, it also made me thankful for these little treasures that I can cherish to remind me of the sweet souls they are, until we meet again.  I placed those letters in a plastic sheet protector and will file in my genealogy binder.

I was able to whittle away at several stacks of paperwork and it feels good knowing that everything is in its proper place.  Loose paperwork can very quickly get out of hand and that’s why it’s wise to have a holding place until you can get around to filing.  If you file it right away, even better!  I like to use these wooden in/out trays we bought (along with some furniture) from an attorney’s office that was relocating several years ago.  We have three of them, two deep and one shallow.  My husband uses one of the deep ones for his work related papers, and I use the other deep one as my filing “holding” place.  It is easily stored on a shelf in the office closet and out of sight.

One of the best tips I read some time ago was to open your mail near the trash can.  I toss envelopes and unnecessary junk mail, etc., holding onto only the important pieces of mail.  I schedule our bills to be paid right away online and we’re never late.  It’s taken care of and I don’t have to think about it anymore.  It’s so important to find a system to corral the chaos of your papers that works for you.  We’re all unique individuals and have various preferences.  Find something that works for you.  That said, an indication that your “system” is not working is having to move piles and piles of paperwork in order to eat at the dining room table!  Might want to revisit that.

I’m amazed at how quickly things accumulate.  In my cleaning up the office, I also came across a handful of note pads that my Dad had passed on to me.  He gets goo gobs from charities and likes to spread the wealth.  I moved those to the kitchen junk drawer where we always need something to write on.

The key to maintaining order in any room is to have a set location to store things and regularly putting things away.  Here’s to happy home organization!

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1 Comment

Filed under Organizing

One response to “Updating Home Files/Sorting Paperwork

  1. Karen

    Your maternal grandmother must have been someone really special, she really sounds like it. That is wonderful that you have some letters that she wrote!

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